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Xi Moore Technologies respects the privacy of every individual whose personal information it handles. This Privacy Policy explains how Xi Moore Technologies stores and uses personal information.

 

Where used in this Policy, “Xi Moore Technologies”, “XMT” or “the Firm”, shall mean Xi Moore Technologies bv, or any of its subsidiaries or related companies. For the purposes of applicable legislation, including the EU General Data Protection Regulation, as amended or supplemented (the “Data Protection Laws”), Xi Moore Technologies is the controller of your personal information.

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Personal information of business contacts

 

If you have had contact with Xi Moore Technologies, for example through emailing, from a previous meeting or making contact with the Firm, we may store limited amounts of personal information relating to you, such as your name, job title, employer organization, (potential) transactions that we have discussed and contact details. We will collect and store this personal information for the purposes of:

  • providing periodic business updates (see below);

  • organizing meetings between you and Xi Moore Technologies's representatives;

  • inviting you to events; and

  • similar communication of a professional nature;

  • maintaining a record of contacts.

The personal information we hold about business contacts may be shared with:

  • companies who process personal information on Xi Moore Technologies‘s behalf such as providers of cloud CRM or hosting solutions;

  • professional advisors, for example accountants, lawyers or other consultants; and

  • other companies within the Xi Moore Technologies group.

In accordance with the Data Protection Laws, our legal basis for collecting and storing personal information about you is that such processing is necessary for our legitimate interests in running and promoting our business.

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Personal information of suppliers and professional advisors

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If you are a supplier or professional adviser to Xi Moore Technologies, we will store limited amounts of personal information relating to you, including your name, job title, qualifications, employer organization, (potential) transactions that we have discussed and contact details. We will store this personal information for the purposes of administering and maintaining records of services or advice we have received, commissioning further services, and for other purposes of this nature.

The personal information we hold about suppliers and professional advisors may be shared with:

  • companies who process personal information on Xi Moore Technologies‘s behalf;

  • professional advisors, such as accountants, lawyers or other consultants; and

  • other companies within the Xi Moore Technologies group.

In accordance with the Data Protection Laws, our legal basis for storing personal information that you provide to us is that such storage is necessary for our legitimate interests in running and promoting our business.

 

Personal information of actual/potential employees and management teams

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If you are involved in a transaction that Xi Moore Technologies and/or one of its group members enters into, or a potential transaction that Xi Moore Technologies considers, we may store personal information such as: your CV, details of your previous employment history, your financial status and dealings, nationality information (including copies of a passport etc), references provided by third parties, and results of other due diligence carried out. This information is collected and stored in order to:

  • assessing and administering actual and/or potential transactions;

  • assessing your suitability for involvement in future transactions;

  • complying with our regulatory and legal obligations, including assessing and managing risk;

  • safeguarding our legal rights and interests;

  • seeking and receiving advice from our professional advisors;

  • providing periodic business updates, as described below;

  • maintaining records of investment;

  • administering any transaction that we enter into; and

  • assessing your suitability for involvement in a transaction, including by verifying your identity.

The personal information we hold about actual and/or potential employees and management teams may be shared with:

  • companies who process personal information on Xi Moore Technologies‘s behalf and third party outsourced services providers;

  • credit reference agencies;

  • financial intermediaries;

  • professional advisors;

  • other persons who have an interest or involvement in, or who are considering an interest or involvement in, a Xi Moore Technologies transaction; and

  • other companies within the Xi Moore Technologies group.

In accordance with the Data Protection Laws, our legal basis for collecting and storing personal information about you is that its processing is necessary for our legitimate interests in running our business. Should we enter into a transaction with your involvement, it will also be necessary to process your personal information for the purpose of performing that contract and to comply with our regulatory and legal obligations.

 

Mandatory provision of information

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We shall explain to you when the provision of particular information is mandatory and the possible consequences of not providing particular information. Xi Moore Technologies will only process the personal information you provide to Xi Moore Technologies for the purposes listed above.

 

Sensitive or special category personal data

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Different rules apply to data concerning race, ethnic origin, political opinions or beliefs, religious or other similar beliefs, trade union membership, physical or mental health, sexual life and any offences committed and sentences or court proceedings relating to actual or potential offences – these are all called sensitive or special category personal data. Please do not send us sensitive personal data as generally we do not need it.

 

International transfers of personal information

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Xi Moore Technologies performs operations worldwide and as such, the personal information that we hold may be transferred to and stored at a country outside of your country of residence, including countries outside of the EEA. In the event that Xi Moore Technologies transfers personal information to Xi Moore Technologies-companies or third parties outside of the EEA, we shall endeavor to ensure that those transfers take place in accordance with the Data Protection Laws, for example by entering into data transfer agreements with the recipient.

 

Cookies

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We use cookies (small text files stored in your browser) to facilitate and improve your experience of our website. Certain features of our website depend on cookies to function. These are deemed to be “strictly necessary”. You may still choose to block these cookies by changing your browser’s settings, please be aware that our website may not work properly if you do so.

 

We use analytics services provided by Google. This allows us to collect anonymous usage information to better understand how our website and web-related services are used. Our use of these cookies does not pose any risk to your privacy or your safe use of our website, it does enable us to continually improve our website, making it relevant to your interests and needs.

 

Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited. If you’re logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account. YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO. Further information about handling user data, can be found in the data protection declaration of YouTube under https://www.google.de/intl/de/policies/privacy.

 

We may use a persistent cookie (a cookie that stays linked to your browser) to record your details so we can recognize you if you visit our website again.

 

You can choose to refuse cookies, or set your browser to let you know each time a website tries to set a cookie. For further information on cookies, visit www.aboutcookies.org or www.allaboutcookies.org where you can also find information on how to turn them off.

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Google may adjust their cookies from time to time, please visit https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage to review their latest cookie details.

To opt out of being tracked by Google Analytics across all websites visit https://tools.google.com/dlpage/gaoptout 

To opt out of being tracked by this website you can click the following link: Google Analytics deactivate

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By using our website without adjusting your web browser to block them, you are consenting to these types of cookies being stored on your device.

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Periodic business updates

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We may use personal information that we hold to send you periodic updates about Xi Moore Technologies‘s business, activities and opportunities, in particular, by email and post. You can opt out of receiving updates at any time by contacting us, or by clicking the “Unsubscribe” link in any email that you receive.

 

Retention of personal information

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The period for which Xi Moore Technologies will retain personal information will vary depending on the purposes that it was collected for, as well as the requirements of any applicable law or regulation. For example, if you provide us with your information in connection with a potential management position with one of our portfolio companies, we may keep your information for up to fifteen years from the date of last contact with you.

 

Your rights

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Individuals whose personal information we hold may be entitled to access their personal information, or to request that it is erased, that its processing is restricted, or that any inaccurate personal information is rectified. You may also have the right to object to the processing of your personal information, or in some circumstances to obtain a copy of the personal information in machine readable format. Any such request should be submitted in writing to Xi Moore Technologies (info@ximore.com). 

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Accuracy and security

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Xi Moore Technologies will take all reasonable steps to keep your personal information accurate and, where necessary, up to date. If you believe that any of the information that Xi Moore Technologies holds about you is incorrect please notify Xi Moore Technologies.

 

Xi Moore Technologies will take all reasonable steps to protect the confidentiality and security of your personal information, but cannot guarantee the security of any data you disclose online. You accept the inherent security risks of providing information online over the Internet and will not hold Xi Moore Technologies responsible for any breach of security unless this is due to Xi Moore Technologies‘s negligence or willful default.

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Xi Moore Technologies‘s websites may contain hypertext links to external websites. Xi Moore Technologies is not responsible for and accepts no liability in relation to these websites or their contents. You should read any applicable privacy policy on any such website.

 

Changes to Xi Moore Technologies‘s Privacy Policy

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Any changes to this Privacy Policy will be posted here, so please check Xi Moore Technologies‘s Privacy Policy on a regular basis when you visit the Xi Moore Technologies website.

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